4.1.7. Map Mailboxes

In this step, use the Map Mailboxes to automatically map mailboxes by comparing email addresses between the source and target servers. If automatic matching isn't possible, you can manually map the mailboxes to ensure correct mapping. This simplifies the migration by ensuring the correct source mailbox is mapped to the target mailbox.

The Match Mailboxes tab is organized into three sections:

1. Search Bar: For quickly locating specific mailboxes.

2. Mailboxes List: It displays the details of mailboxes, including information such as priority, source mailbox, source type, target mailbox, target type, and an option to edit, as given below.

• Priority: Set the priority level for each mailbox to determine the order in which they are processed during migration. To get more Information, click here.

• Source Mailbox: Lists the mailboxes in the source environment.

• Type: Specifies the type of source mailbox (e.g., primary mailbox, archive mailbox).

• Target Mailbox: Shows the corresponding mailboxes in the target environment.

• Type: Indicates the type of target mailbox (e.g, primary mailbox, archive mailbox)

• Edit: Allows you to make adjustments or edits to mailbox details.

3. Summary Section: Track the progress of the matching process, including details such as the total number of mailboxes, mapped mailboxes, and unmapped mailboxes. To view mapped mailboxes summary, click the  Info button in the bottom-right corner of the Map mailboxes window.

Map Mailboxes Automatically

By default, the program maps mailboxes based on the first and last name or the display name of the source and target users. To streamline the process, we recommend automatically matching as many mailboxes as possible for greater efficiency.

To automatically map mailboxes, follow these steps:

1. By default, the software automatically maps mailboxes based on the first and last name or the display name of the source and target users. Alternatively, you can select the Map mailboxes automatically checkbox located in the bottom-left corner of the Map Mailboxes window.

Note: The mapped and unmapped mailboxes will be sorted in alphabetical order.

2. Click Next to go to the Date Filter step to set date-based migration criteria.

 

Map Mailbox Manually

We recommend using the manual matching option if only a few source mailboxes were not matched to their target equivalents. 

To match mailboxes manually, follow these steps:

1. Click on the  in the "Edit" section of the mailboxes list for the not-mapped mailboxes.

Note: The mapped and unmapped mailboxes will be sorted in alphabetical order.

2. The "Target Mailbox List" for specific unmapped mailbox dialog box appears with three tabs:

• Primary Mailboxes: Contains a search button to find specific mailboxes and displays the list of target mailboxes along with their types.

• Archive Mailboxes: Includes a search button to locate mailboxes and shows the list of target archive mailboxes and their types.

• Public Folders: Features a search button to search for mailboxes and displays the list of target public folders and their types.

3. Click the target mailboxes according to your requirements from the Primary Mailbox, Archive Mailbox, or Public Folder tabs, and choose from the available mailboxes in the Target Mailbox list. Then, click the "Select" button to confirm your selection. You can also double-click the mailboxes to select them.

Note: If you want to remove or change the mapping, click on  in the "Edit" section of the mailboxes list.

4. Click Next to go to the Date Filter step, where you'll set date-based migration criteria.

Note :To get more information on how to map mailboxes, click the Help button located at the bottom-left corner of the Map mailboxes window.

Set the Priority 

You can set the priority level for each mailbox to determine the order in which they are processed during migration

To set the priority lavel, select the Priority dropdown from the Priority column of the mailbox list section. E.g. If you enter the value as 1, the particular mailbox is assigned a priority 1 and will be migrated first. The rest of the mailboxes are automatically assigned priorities starting from 2.