4.1.4.2.1. Mapping of Mailboxes for Office 365

Mapping is a process to link a mailbox from your source EDB file to a mailbox that already exists on the destination server before exporting the data. The mapping process is required to make sure that the mailbox data from the EDB file is exported to the desired mailbox on the Office 365. If mapping is not done, the Stellar Converter for EDB creates a new user mailbox on the destination server and export the data from the source EDB file to the new mailbox.

Stellar Converter for EDB provides options to either Auto-Map or Manually Map the source mailbox from the scanned EDB file to the destination mailbox on Office 365 server.

Auto-Map, as the name suggests, automatically maps the mailbox from the source EDB file to the mailbox on the destination server. In the process of auto-mapping, the Stellar Converter for EDB automatically searches for the mailbox of the user on the Office 365 server with the same name and email address as the user’s mailbox in the source EDB file. After the auto-mapping process is completed, the software shows the result on the Map Mailboxes screen as shown below. If the software finds a destination mailbox to export the data from the source EDB file, the Mailbox Mapping Status column shows Mapped. If the destination mailbox is not found, the Mailbox Mapping Status column shows Not Mapped.

If you are not satisfied with the results of auto-mapping, you can Manually Map the mailboxes as well. Manual mapping allows you to either change the destination of the mailbox that is Mapped or select a destination mailbox for a Not Mapped mailbox. See the Manual Mapping section to know the steps of manual mapping of mailboxes.

 

The Map Mailboxes dialog box

After entering the credentials on the Enter Login Credentials screen, the Map Mailboxes dialog box appears. This dialog box can be used for functions such as setting priority to export the mailbox data, map source mailboxes to desired destination mailboxes, applying a filter for exporting the data, etc.

The Map Mailboxes dialog box consists following options:

Tip: Take the mouse cursor to the particular column name in Map Mailboxes screen to get brief information about that particular column. The information is displayed in a tooltip as shown below:

1. Selection Column: This column provides checkboxes to select or unselect a mailbox to export. By default, all the checkboxes are selected, you can uncheck the checkbox for the mailboxes that you do not want to export.

2. Priority Column: Priority means giving higher importance to some mailboxes that we need to export first. Most of the time, there are a lot of mailboxes in the source EDB files but some of them are more important than the others. The software follows FCFS (First Come First Serve) process, according to which, the mailbox which comes first in the Mailbox from your EDB (Source) column will get the highest priority and is exported first. By default, the mailboxes are alphabetically sorted and are exported to the Office 365 server in the same order. Using the Priority column, you can sort the mailboxes according to your preference so that important mailboxes are exported earlier than the others. See How to set Mailbox Priority section to know the steps of setting the priority of mailboxes for export.

3. Mailbox from your EDB (Source) Column: This column provides the list of mailboxes from the scanned EDB file that you have selected from the preview screen for export. By default, the mailboxes are alphabetically sorted. The column also provides a search box that can be used to search for a specific mailbox from the list.

4. Office 365 Mailbox (Destination) Column: After the mailboxes are mapped, this column provides the corresponding destination mailbox where the data of the mailbox from the Source EDB file will be exported. The column also provides a search box that can be used to search for a specific mailbox from the list.

5. Mailbox Mapping Status Column: This column displays the status Mapped or Not Mapped, depending on whether the destination mailbox has been assigned to the source mailbox or not. If a destination mailbox is assigned to export the data from the source EDB file, the Mailbox Mapping Status column shows Mapped. If the destination mailbox is not assigned, the Mailbox Mapping Status column shows Not Mapped. The column also provides a search box that can be used to search for the Mapped or Not Mapped mailboxes.

6. Edit Column: This column provides a button to assign or change the Office 365 Mailbox (Destination) mailbox mapped to the Mailbox from your EDB (Source). By clicking on the Edit icon, a Map Destination Mailbox dialog box opens. This dialog box shows the details of the existing mailbox of the users on the Office 365 server. You can select the destination mailbox where you want to export the data of the Mailbox from your EDB (Source). See How to Manually Map Mailbox for Office 365, to know the required steps.

7. Apply Filter: This option can be used to filter the repaired mailboxes that you want to save or export. Apply Filter option allows you to make the scanned results more precise as per your requirement. You can exclude Junk Mails and Deleted Mails, set the filters to save the data of a particular Month, Date and Year. Using Apply Filter you can also exclude one or more senders from the results. See Apply Filter section to know more how Apply Filter option works.