How to Save Gmail Emails as PDF?

Summary: PDF is a file format which can be opened on any device having a PDF reader. PDF file comes with password security feature. These attractive features compel a lot of users to save Gmail emails to PDF. In this post, we will mention different ways to save Gmail emails to PDF. We will also mention an MBOX converter tool that can help you convert Gmail emails (MBOX file) into PDF format with complete integrity.

PDF (Portable Document Format) is a file format which is universally used and is easily opened on any computer or device. This file format can also be password-protected to prevent any unauthorized access or unwanted changes. PDF file is easy to share and can be used as a legal document. Due to these and various other reasons, users save their Gmail emails in PDF file format. In this post, we will be sharing different ways to save Gmail emails to PDF format.

Ways to Save Gmail Emails in PDF Format

There is no direct method available to save Gmail emails in PDF format. Therefore, we are going to explain some workarounds to convert Gmail emails into PDF format.

Save Emails to PDF Format using Gmail Option

You can save emails in PDF format in Gmail using the Print option. Here are the steps:

Note: You don’t need to print the email but to access the menu to save the email in PDF.

This will save your selected Gmail email in PDF format. However, you can save one email at a time to PDF. Therefore, this method is not suitable for saving multiple Gmail emails to PDF format.

Download Gmail Emails in MBOX File and Save them in PDF Format

There is another workaround in which you need to first download the Gmail emails in MBOX file format using Google Takeout. Then, import this MBOX file into Thunderbird and save the emails to PDF or use an MBOX converter tool to save Gmail emails (MBOX file) in PDF. Here is the step-by-step process.  

Step 1: Download Gmail Emails using Google Takeout

First, you need to download the Gmail data with the help of Google Takeout – a free utility provided by Google. You can directly go to the Google Takeout page by entering this URL: https://takeout.google.com/?hl=en-GB in the web browser. Then, follow the steps given below:

Step 2: Import MBOX File into Thunderbird

Now, you need to import the MBOX files (containing Gmail emails) into Thunderbird. If you don’t have Thunderbird application, install it on your system. Then, follow the below steps:  

Step 3: Save Gmail Emails (in MBOX File) to PDF

Once, you have successfully imported the MBOX file (containing Gmail emails) into Thunderbird, follow the below steps to save the emails to PDF.

Note: You will receive warnings regarding the attachments for your emails as Thunderbird does not allow saving attachments in the PDF format.

Alternatively, you can use a third-party MBOX converter tool, like Stellar Converter for MBOX – Technician to convert Gmail emails (in MBOX file), along with attachments to PDF format. It can easily convert emails and other data from MBOX file into PDF format, with complete data integrity. It can also save MBOX file data in PST and other formats, like RTF, HTML, etc. The tool features batch conversion for converting multiple MBOX files at once, selective conversion, and preview option to check accuracy of converted data before saving it.

To convert Gmail emails (MBOX file) into PDF format using the tool, follow the steps given below:

Conclusion

There are numerous advantages associated with PDF file format that attract Gmail email users to save their emails to PDF. But there is no direct way to save multiple Gmail emails in PDF format. Above, we have discussed ways to convert Gmail emails to PDF. One of the ways is to use the Print option in Gmail to save individual emails in PDF format. Another way is to download the Gmail emails in MBOX format using Google Takeout, import this MBOX file into Thunderbird, and then save the emails to PDF. Alternatively, you can use a third-party MBOX to PST converter tool, like Stellar Converter for MBOX to convert the Google Takeout MBOX file into PDF format efficiently and quickly.

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