How to Recover Calendar Items and Mails in Outlook 2021, 2019, 2016, 2013, 2010 & 2007

Microsoft Outlook Calendar helps configure, create, and manage meetings, schedules, appointments, events, etc. It is like a digital scheduler, which is designed to keep records of your schedules and engagements. Sometimes, you find that the calendar items and some emails are missing from Outlook. This might happen if you’ve deleted them mistakenly or due to corruption in the PST file. In this post, you will learn various methods to recover lost or deleted calendar items and mails in Outlook.

Methods to Recover Calendar Items and Mails in Outlook

To recover deleted or lost Calendar items or emails, follow these methods.

1. Recover Calendar Items and Mails from Deleted Items Folder

If Outlook Calendar items or emails are deleted unintentionally or accidentally, there’s a fail-safe process to recover such items in Outlook. Normally, deleted items are sent to the ‘Deleted Items’ folder. You can easily restore the deleted items to their original location(s) from the Deleted Items folder in a few clicks. Here are the steps:

For Outlook 2021, 2019, 2016, and 2013

• Launch your Outlook and navigate to the Deleted Items folder.
• Double-click the folder to display recently deleted emails, Calendar items, attachments, etc.
• Select the Calendar item(s) or email(s) you want to recover and right-click on it.
• Select Move > Other Folder.
• Locate Inbox or Draft on the list of folders and move the item there.
• Click OK to apply the changes.

For Outlook 2007 and 2010

• Ctrl + click on the folder location of the missing Calendar items (select the Inbox folder for emails).
• Navigate to the menu bar and click on the Tools icon.
• In the displayed options, select Recover Deleted Items.
• Locate the item (Calendar or email) you want to recover and click on the Recover Selected Items button.

However, if your Outlook is set to empty the ‘Deleted Items’ folder when you exit the application, the deleted Calendar items and mails may not be found or restored from the Deleted Items folder. In such a case, you can follow these steps to recover the deleted Calendar items and emails.

• In Outlook, go to Folder and click Recover Deleted Items.
• Select the Calendar or mail item you need to recover and click OK.

• Make sure to select Restore Selected Items and not Purge Selected Items. Otherwise, the mail item will be permanently removed from the server.

Also, make sure you disable the Empty Deleted Items option to avoid permanent loss of mail items in case of accidental deletion. Follow these steps:

• Go to File and select Options > Advanced.
• Under the Start and Exit section, uncheck the Empty Deleted Items folders when exiting the Outlook option and click OK.

2. Recover Deleted Calendar Items and Mails using Outlook Web App

If you are not seeing any items in Deleted Items folder in Outlook desktop app, you can check your Outlook Web App for the deleted calendar and other mail items, and restore them. Here’s how:

• Open Outlook Web App.
• Type your username and password, and then click Sign in to login.
• Then, look for the Deleted Items folder and click on it.
• To restore a calendar item, right-click it, then select Move to Calendar.
• Similarly, to restore an email message, right-click the message and then select Move > Inbox.

3. Recover Calendar Items and Mail using the Inbox Repair Tool (ScanPST)

Many times, items are lost or rendered inaccessible due to PST corruption or damage. When this happens, the PST file needs to be repaired before you can perform any recovery task. Microsoft Outlook provides a repair function known as the Inbox Repair Tool (ScanPST.exe). This tool is used to fix minor PST corruption. To use this tool, follow the instructions below:

• Locate the ScanPST.exe program in Outlook installation folder.
• When found, double-click on ScanPST.exe to launch it.
• Select Browse. Find and select the PST file to repair.

• Click Start to initiate the scan.
• After the scan, if errors and inconsistencies are found in the PST file, click Repair to start repairing the PST file.
• This may take a while to complete, based on the PST file size and errors/inconsistencies.

Once this is done, open Outlook and check if you can find the deleted or lost Calendar items or emails.

4. Use Stellar Repair for Outlook

ScanPST may fail to repair a severely corrupt, encrypted (password-protected) or large-sized PST file. In such a case, you can repair your severely damaged, oversized (as large as 50 GB or more), and encrypted PST file using an advanced third-party PST recovery tool, such as Stellar Repair for Outlook. This software can also be used to recover deleted or lost mail items (including calendar items) from both healthy and corrupt PST files.

Follow the steps below to run the Outlook PST file recovery/repair software:

• Download Stellar Repair for Outlook from the official website.
• Install and launch the program. Click List Profiles. This will list the PST files associated with your Outlook profile from the default location.

• Select the PST file associated with your Outlook profile. If the PST file is not located at the default location, click Choose Manually and select the PST file. Then, click Repair.

• The software scans the file and shows a preview of all mailbox items, including the deleted items (highlighted with red color).

• Select the deleted Calendar or mail items you need to recover and click on the Save Repaired File option.
• Choose a desired file format in the pop-up dialog box. Click on Next.

• Browse to select the desired location for saving the repaired PST file.
• Click OK.

You can now import this PST file into your Outlook profile to restore the deleted items.

Conclusion

You may lose Calendar items and emails due to accidental deletion (hard or soft) or PST file corruption. In the case of accidental or soft deletion, you can easily recover the deleted items (within the standard 14-day retention period) from the Deleted Items folder. However, in the case of hard deletion or PST corruption, you can use an advanced Outlook repair tool, such as Stellar Repair for Outlook to recover the deleted items in just a few clicks.

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About The Author

Ravi Singh

Ravi Singh is a Senior Writer at Stellar®. He is an expert Tech Explainer, IoT enthusiast, and a passionate nerd with over 7 years of experience in technical writing. He writes about Microsoft Exchange, Microsoft 365, Email Migration, Linux, Windows, Mac, DIY Tech, and Smart Home. Ravi spends most of his weekends working with IoT (DIY Smart Home) devices and playing Overwatch. He is also a solo traveler who loves hiking and exploring new trails.