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    MBOX to PST Converter

    How to Convert Gmail into PDF?


    Table of Content

      Summary: You may need to convert the Gmail emails into PDF format for a variety of reasons. This post provides simple and reliable ways to convert your Gmail emails into PDF. It also mentions an MBOX converter software that can convert Gmail emails (saved in MBOX file) into PDF format in a few simple steps.

      Converting Gmail emails to PDF format is a common practice for archiving important communications, facilitating offline access, and ensuring consistent formatting across devices. This guide explores both manual and automated methods to efficiently save your Gmail emails as PDFs.

      Methods to Convert Gmail Emails into PDF

      You can convert emails in Gmail into PDF file manually or use a converter tool. Let’s discuss these in detail.

      Method 1: Manually Save Emails to PDF

      There is no direct option in Gmail to convert emails into PDF format. However, you can use the options in Gmail to save individual emails to PDF format. To convert your Gmail emails into PDF document files manually, follow the below-mentioned steps:

      Step 1: Login to your Gmail account.

      login to gmail

      Step 2: Open the email you want to save as PDF and click on the three vertical dots of your email body on the top right corner.

      open email you want tos ave as pdf

      Step 3: Select the Print option from the list.

      right-click choose print

      Step 4: In the Destination section, select the Save as PDF option and click the Save button.

      choose save as pdf from the drop-down

      Step 5: Choose the location where you want to save the PDF file and click Save.

      choose location to save gmail email as pdf

      Your Gmail email will saved at the desired location on your system. You can follow the same steps to convert other emails.

      Note: This method is tedious and time-consuming as you’ve to open each email and convert it into PDF. Therefore, this method will be convenient if you’ve to save only a few emails.

      Method 2: Use MBOX Converter Tool

      If you need to convert emails in bulk, the above manual method becomes too taxing. To save time and effort, you can use a software such as Stellar Converter for MBOX. The software allows you to convert multiple Gmail (MBOX) emails into PDF and various other formats, such as PST, EML, MSG, RTF, and HTML. It also offers filtering options for selective conversion. Moreover, the software allows conversion of MBOX file of email clients, such as Google Takeout, Thunderbird, Apple Mail, Spicebird, Pocomail, SeaMonkey, Netscape, Opera Mail, Mozilla Mail, and others.

      Steps to Convert Gmail into PDF using Stellar Converter for MBOX

      Converting Gmail emails into PDF using the software broadly involves two steps. First, export emails from Gmail to MBOX file using Google Takeout and then convert the MBOX file items into PDF using Stellar Converter for MBOX. Let’s discuss these steps in detail.

      Step 1: Export Emails from Gmail to MBOX File using Google Takeout

      Google Takeout is a free tool used to export Gmail emails into MBOX file. You can export Gmail data to MBOX files by following these steps:

      • Log into Google Takeout with your Gmail credentials. The Google Takeout sign in page can be reached at Takeout Google.
      • Click on the “Create a new export” tab on the Google Takeout dashboard. A list of available data types is displayed.
      use google takeout option
      • Check the box next to the data type you want to export. To export emails, choose the box next to the Mail data item.
      select include all messages in google takeout
      • If you don’t wish to select all the data, deselect the other boxes. There are two options available: All Mail data included and Multiple Formats.
      • A pop-up appears whenever a Gmail label is chosen. Click the OK button after selecting the checkboxes next to the relevant labels.
      • Choose the File type and size in which your exported data will be stored and click the NEXT button.
      • Select the desired way of delivering the archived file. For example, choose the Email download link option.
      • To start exporting, select the “create export” option.
      choose the destination
      • Google Takeout will send an email once it has finished exporting all the data. Sign in to Gmail and open the email.
      • Select the ZIP archive format to save the exported data on your system after clicking the Download archive button.
      • The selected Gmail data is saved in MBOX file format.
      Step 2: Convert MBOX File into PDF using Stellar Converter for MBOX

      After exporting the Gmail emails to MBOX file, you can use Stellar Converter for MBOX to convert Gmail emails from MBOX file into PDF format. The software can convert multiple emails from MBOX file into PDF at once. Follow these steps:

      1. Install and open Stellar Converter for MBOX on your system.

      use stellar converter for mbox to convert gmail mbox to PST

      2. Choose Google Takeout as the source email client and select the MBOX file.

      select google takeout option and mbox file

      3. After selecting the MBOX file, click on the ‘Convert’ button.

      use options to find and select the mbox file

      4. After the process is complete, the software lists all the MBOX file items. You can preview any mailbox item by clicking on it.

      preview the mail items

      5. Select all the emails and other items you want to convert and click the Save Converted File option.

      6. In the Save As window, select the PDF option and click Next.

      choose pdf option to save gmail email in pdf

      7. Choose a location to save the file and click Save.

      The application will save the selected Gmail (MBOX) items in PDF format at your desired location.

      Conclusion

      While manually saving individual Gmail emails as PDFs is feasible for occasional needs, utilizing a dedicated tool like Stellar Converter for MBOX is more efficient for bulk conversions. This approach ensures that your emails are archived securely and are easily accessible in PDF format whenever required.

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      About The Author

      Eric Simson linkdin

      Eric Simson is an Email Platform Consultant and is associated with Stellar Data Recovery from last 6 years. He writes about the latest technology tips and provides custom solutions related to MS Outlook, MS Exchange Server, Office 365, and many other Email Clients & Servers.

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